We all have 168 hours in every week. No more, no less. And though many of us might wish we could, we will never have the power to add to that number. Our level of success is directly related to how we manage our time each and every day.
For those aspiring to get ahead, every new day brings greater challenges, new opportunities, and undoubtedly additional items to add to the “To-Do List.” We constantly have more and more demands placed on our time and it seems the closer we get to achieving our goals, the more and more things we have to get done each day. Setting priorities and planning ahead is no longer a “nice to do” option, it’s the price of admission in being effective.
The more time you invest in planning and setting your priorities before you begin your day, the more you’ll be able to accomplish — and the faster you’ll get those tasks done.
I know this isn’t breaking news - you’ve heard it before. Yet even knowing this, a majority of people neglect taking a few extra minutes to truly plan for their day and internalize what they want to accomplish in that given time. The key to maximizing your time and efforts is learning to identify and work on the most important tasks until they’re complete. Prioritizing is one of those things that sounds easy, but can be hard to do consistently. There are various published techniques on how to become better at setting your priorities; however the one I have personally found to be the most beneficial is the “ABCDE Method.”
It sounds basic, but if you truly understand the power of this technique and implement it every day, you will be amazed at its effectiveness.
The ABCDE Method of Prioritizing
The ABCDE Method requires that you review your list of given tasks and put an A, B, C, D, or E next to each one in order of priority. The way that you determine your highest priority at any moment is to think about the potential consequences of doing or not doing a particular task. The very act of performing this excise and thinking through your tasks before you start work will dramatically increase your efficiency and effectiveness once you begin working.
A - “A” tasks are extremely important, they are considered must do’s. They have serious consequences if they are completed or not. Whether you do them or don’t do them can have a major impact on your results and your success. You should always do your “A” tasks before anything else. Assuming that you have more than one “A” task, organize them by priority, as A-1, A-2, A-3, and so on.
B –“B” tasks are things that you should do, but they’re not as important as A-tasks. They have mild consequences if completed or not. Doing it or not doing it may cause some inconvenience, but the consequences are relatively minor compared to A-tasks.
C - “C” tasks are those that would be nice to do, but it will have no consequences at all. Whether you do them, attempt them, complete them or not, they will have no consequences in your life or work at all. They usually will not contribute to your long-term success in your personal life or career.
As you can tell by now, the general rule is to never to a “B-task” when there is an “A-task” left on the list. Likewise, never do a “C-task” when you still have “B-task” left undone. Stay focused on all the “A-tasks” before moving on to a “B” and so on down the list.
D - “D” tasks need to be completed but should be given to someone else to complete. Putting it bluntly, delegate them! The only time you should spend on these tasks is the amount of time it takes you to figure out to whom the task should be sent to and the needed direction for completion. The more you can delegate, the more time you will have to focus on the “A” tasks, which have the most impact on your success and happiness.
E - “E” stand for eliminate. These are the activities that are no longer important in the achievement of your most important goals today. When you take a close look at it, much of what you do during the day or week can be eliminated with no consequences at all.
Once you have completed this entire exercise, go back to you’re A-1 task and focus all your energy and concentration on starting and completing this job before you do anything else.
Give it a try! Or if you’ve had success with a different method, leave a comment with your suggestions. If done right, you’ll soon be asking yourself, “What am I going to do with my 168?” Now wouldn’t that be wishful thinking…
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